How To Schedule & Manage

For CMC leaders to learn about how to schedule and manage our activities, courses, clinics, seminars, and events. This online manual explains definitions, scheduling, and management tips. It is our primary website user resource.
TRIPS | ROUTES & PLACES | CLINICS & SEMINARS | COURSES WITH LECTURES & FIELD DayS | EVENTS | Tips and Tricks Recordings | Member Questions Answered | Your Group Olympians

TRIPS

What defines an activity that is a trip?

  • A trip is an almost always a free activity where we explore Colorado by foot, snowshoe, rope, or ski.
  • Participants might learn something, but there is no direct educational component.
  • Registration and signed waiver are required.
  • Rosters must be updated and the activity closed when complete.
  • All trips are in the Find Trips search page.
  • Activities for which you are registered (participant or leader) are listed on your profile's My Activities page.

If you're a leader and you already know what to do... SCHEDULE AN ACTIVITY

If you are new to scheduling and managing activities, our video tutorials, frequently asked questions, and blog about activity listings may help. For more information, visit:

HOW TO SCHEDULE & MANAGE ACTIVITIES

ROUTES & PLACES

We use Routes & Places as the starting point for adding activities. This includes our trips, clinics, seminars, and course lectures & field trips. Click here for more information on how to schedule an activity from a Route & Place. 

Found a route/place that needs to be updated or could be improved? Have new images or resources to add to an existing route/place? Please complete the Route/Place Updates, Images & Resources Form.

CLINICS & SEMINARS

What defines activities that are clinics and seminars?

  • A one-time skill-based activity, like learning how to roll aseminar_or_clinic_001.png kayak or refreshing steep snow-climbing skills. This differs from courses where you learn a variety of skills over a longer period of time. 
  • They are connected to a route/place to prevent conflicts at that location.
  • Registration and signed waiver are required.
  • Rosters must be updated and the activity closed when complete.
  • All clinics and seminars are in the Find Activities and Find Courses, Clinics & Seminars searches.
  • Clinics and seminars for which you are registered (as both a participant or leader) are listed on your profile's My Activities page.

SCHEDULE A CLINIC OR SEMINAR 

Is it a new clinic or seminar, or do you have additional questions and need more help? If so, please visit:

HOW TO SCHEDULE & MANAGE CLINICS & SEMINARS

COURSES WITH LECTURES & FIELD TRIPS

What defines a course?

  • Multi-day, multi-part, skill-based education.
  • Includes more than one course-related activity like lectures, workshops, field trips, and practice sessions. If your course is only one day, it should be listed as a clinic or seminar!
  • Registration and signed waiver are required.
  • Ability to manage students, graduates, equivalency candidates, and equivalents.
  • All courses are in the Find Course, Clinics & Seminars search.
  • Courses and their activities, clinics, and seminars for which you are registered (for all students, graduates, leaders, or instructors) are listed on your profile's My Courses page.

Because courses have multiple components, they are a bit more complicated to set up than any other types of programs we schedule. To learn about scheduling a course, visit:

HOW TO SCHEDULE & MANAGE Courses with lectures & field trips

Just need to schedule a course-related activity? If it's a lecture or field trip that has been listed previously with the course, go to the desired route/place and choose the "Course lecture or field trip" button:

SCHEDULE A COURSE-RELATED ACTIVITY

EVENTS

What defines an event?

      • Generally in-town, inside, and sit-down, with a focus on meeting others, discussing topics, or watching programmed content.
      • Meetings, film festivals, and most seminars.
      • Events have RSVP capabilities and a roster you can download 
      • Find events on our Upcoming Events page.
      • Events for which you RSVP (as a participant or event contact) are listed on your profile's My Activities page.

Want to schedule an event? Go to the calendar page where you want your event to show, click "Add New..." in the upper right hand corner of the calendar to start your event. Please call the office at 303-279-9080 if you are having issues with publishing your event. 

QUESTIONS? 

Have a question about the website? Please contact your group Olympian and they will respond to your request. 

GROUP OLYMPIANS

Representatives or Olympians are CMC volunteers that offer website Support for your CMC group. They are here to help you use this website in setting up trips, courses, etc. 

Group Olympian Name Email

Denver

 Various (submit questions through form) Trip Leader Questions Form
El Pueblo Terry McCanne

tmccanski@aol.com
Gore Range Candace Winkle

candace.winkle@gmail.com
Northern CO Brad Warren & Scott Farquhar

bradwarren27@gmail.com
Pikes Peak Glenn Barr & Joe Preiss

gjb2000@gmail.com, zmqjwp@gmail.com
Roaring Fork Lisa Paige

runlpaige@yahoo.com
Western Slope Anne Keil

annekeilpt@gmail.com

TUTORIAL VIDEOS & STEP-BY-STEP GUIDES

*Please note Tutorial videos below follow along on the testing site (which we are no longer using). Refer to resource guides below until the tutorial videos can be updated using the production site.

FOR TRIP LEADERs

FOR SCHOOL DIRECTORS

  1. VIDEO Resetting your password
  2. Preparing a course template
  3. VIDEO Preparing a course template
  4. Preparing a course
  5. VIDEO Preparing a course
  6. Creating an activity template
  7. VIDEO Adding an activity to a course
  8. Managing a roster
  9. Cancelling a course
  10. VIDEO End of Course Instructions 
  11. Setting Leaders permissions

TIPS & TRICKS TRAINING RECORDINGS

COASSEMBLE (ONLINE LEARNING & CLASSES)
  • Session 1: Sharing Courses via email, links, & groups
RMOTHG SPECIFIC RESOURCES
  • Recording: Group Chair Kathy Crawford shares tips for profile management & how this connects to Group communications. 
  • December Newsletter: (pg 6) informational page on use of the new site.

MEMBER QUESTIONS ANSWERED

  1. 10.5.22 Laurence Hoess: I wanted to set up a section meeting (event) for the fly fishing section members for October, but when I went to create a "trip" I had no options in the Admin panel. I assumed as a trip leader I'd be able to create trips and events for the calendar.

  2. 10.4.22 Anne Keil: How to find your group's calendar, how to filter trips based on activity and location, where is the explanation of A, B C classifications on the website (I looked and could not find that either), how to set up member profile to get notified when certain group trips are posted, where to find trips you have participated in or upcoming. A Review of steps for posting a trip (things have changed since initial training) especially tags to get items on the group's calendar, canceling and closing a trip, setting up notifications when roster changes, etc.

  3. 11.30.22 Carol Munch: How do I get email addresses out of the BNSS School to send an invite for our upcoming Zoom meeting.